International Meetings are purposeful conversations.
International Meetings are vital for management. Most of the time well managed meetings, win employees commitment, solve problems and help to diffuse tension and conflict .
International meetings can be difficult because of various factors like different zones, language barrier. To make your international meeting successful and effective .
Following points must be considered while conducting an international meeting.
LOOK FOR A SUITABLE TIME
Depending on specific time zones, the meeting time is going to vary . Always go for a survey your teammates to get an idea about their availability before scheduling a meeting.
SCHEDULE FOR MEETING
We All are aware of time zone across the globe. Scheduling International Meetings cross multiple timezone ssuggestion is to rotate the meeting time. Decide a convenient time to meet, so everyone has equal opportunity to attend.
PREPARE POINT IN ADVANCE
The very advantage of preparing in advance nothing is left behind as a mistake. For conducting a flawless international meeting agenda must be decided earlier. Be sure why this meeting is held and try to point the conclusions too for better understanding.
PRE MEETING WORK
Before the start of meeting,all preliminary work should be done like arrange of anyWritten or visual ads, refreshment's arrangement, arrangement of background information, preparing pre agenda point.
ASK FOR QUESTIONS
Always keep in mind to clarify the attendees queries .Give every member a turn to speak. Ask your teammate to write their view on agenda and comment on them later on.
In my advice, teammates appreciate when addressed slowly. Language barrier could be a hurdle for non native speaker.Slow speaking about the agenda can better help to Non native speaker. They take their time to process what are you saying and reviewing them.
Always, communicate the reason for international meeting with all attendees, so that you would get a kind of good result. If someone who can't make it, has the chance to ask questions or share an update in advance.
RECORD THE MEETING
Sometimes the time zone don’t align be extremely careful regarding recording the meeting . If someone is unable to attend send a recorded (meeting video )to those who could not make it.
Minute contain all the main point of the discussion, conclusion, reached recommendation , and action decided. You must assign someone to note down all detail discussion. Minutes must be signed by the chairman after the international meeting.
Go through all requirements after setting a budget. It helps you to know how much you desire to Make an expenditure for hosting an international meeting.
Accommodation , travel expenditure ,refreshment, catering and technical facilities.