10 TIPS FOR PLANNING INTERNATIONAL MEETINGS

International Meetings are purposeful conversations.

International Meetings  are  vital for management. Most of the time well managed meetings, win employees commitment, solve problems and help to diffuse tension and conflict .
International meetings can be difficult because of various factors like different zones, language barrier. To make your international meeting successful and effective .

Following points must be considered while conducting an international meeting.

LOOK FOR A  SUITABLE TIME 
Depending on specific time zones, the meeting time is going to vary . Always go for a survey your  teammates to get an idea about their availability  before scheduling a meeting.

SCHEDULE FOR MEETING 
We All are aware of time zone across the globe. Scheduling International Meetings cross  multiple timezone ssuggestion is to rotate the meeting time. Decide a convenient time to meet,  so everyone has equal opportunity to attend.

PREPARE POINT IN ADVANCE 
The very advantage of preparing in advance nothing is left behind as a mistake. For conducting a flawless  international meeting agenda must be decided earlier. Be  sure why this meeting is held and try to point the conclusions too for better understanding.

PRE MEETING WORK 
Before the start of meeting,all preliminary  work should be done like arrange of anyWritten or visual ads, refreshment's arrangement, arrangement of background information, preparing pre agenda point.

ASK FOR QUESTIONS 
Always keep in mind to clarify the attendees queries .Give every member a turn to speak. Ask your teammate to write their view on agenda and comment on them later on.

SLOW ADDRESING
In my advice, teammates appreciate when addressed slowly. Language barrier could be a hurdle for non native speaker.Slow speaking about the agenda can better help to Non native speaker. They take their time to process what are you saying and  reviewing them.

DISCUSS AGENDA 
Always,  communicate the reason for international  meeting with all attendees,  so that you would get a kind of good result.  If someone who can't make it, has   the chance to ask questions or share an update in advance.

RECORD THE MEETING 
Sometimes the time zone don’t align be extremely careful regarding recording the meeting .  If someone is unable to attend send a recorded (meeting video )to those who could not make it.

PREPARE MINUTES 
Minute contain all the main point of the discussion, conclusion, reached recommendation , and  action decided. You must assign someone to note down all detail discussion. Minutes must be signed by the chairman after the international meeting.

BUDGET 
Go through all requirements after setting a budget. It helps you to know how much you desire to Make an expenditure for hosting an international meeting.
 Accommodation , travel expenditure ,refreshment,  catering and technical facilities.