7 Simple steps to smoothly organise your Seminar

7 Simple steps to smoothly organise your Seminar

Seminar is a special kind of professional event within own organisational principals. Usually it aims to train and inform participants on a specific subject or theme. Despite the specifications of such an event, organising one is not so difficult.

If you are looking towards where to start to ensure everyone’s having a good time at your seminar, these 7 simple ideas will show you the way forward.



Knowing the seminar’s goal is an important step. Why are we organising a seminar? Knowing a clear answer to the question is important. You should also know your expectations from the seminar. Based on these simple yet important questions you will create a concrete action plan. Defining the seminar’s goal before – hand will allow you to know exactly what type of event you need to organise.

2. Make list of attendees :

This step will play a critical role in your seminar planning. Your target is everyone who is directly concerned, involved and affected by the main theme of your seminar. Nevertheless when we talk about attendees in this particular case, they are not limited to participants of the seminar, but also include the speakers of the seminar.

3. Set your budget :

The goals of your seminar has been defined, now it is to know about how the available resources will be used in order to shape the format according to your wishes. This step is where the budget forecast comes in. Depending on various financial constraints budget of the event also depends on the above two steps. Therefore it will be necessary to ensure that all the planned expenses do not exceed the budgets allocated to them.

4. Choose the date :

The time has come to select a right date for your seminar. You will have to find out a date when majority of the attendees will be available for the seminar. Avoid periods like holidays, bank holidays, or national holidays, to ensure you attendees are available. It is also suggested to ask your attendees manually of the are available on your selected date.

5. Select a suitable venue :

Venue of an professional event like this should be chooses based on different criteria. First is capacity, capacity means knowing about the number of people attending the seminar and the number of people your selected venue or room can hold. Then, the second criteria is to select a perfect location. You will have to take care of things like access to the seminar should also be easy, without needing to search for hours,  from one building to other. After selecting the perfect venue for your seminar you must visit there once.

5. Using online registration for the seminar :

Use of online registration solution will lighten up your workload. It will easily manage all the registration process for your seminar online and will also allow you to sell your tickets. That’s why it is important to make sure that online registration solution you have selected it’s interface is easy to use, and have different features to help you manage the registrations.

6. Organise various activities :

When you decide to organise a seminar, always plan about the different activities that will incur during the seminar chronologically. Do rehearsals and all the necessary checks, weeks before the date of seminar to ensure no problems. You will also need to plan about some breaks with food and drinks if the seminar is long.


One last thing to remember, whatever event or seminar you are planning just don’t be afraid of surprises that will come and your event will be a success!